Meeting Minutes

Marin County Service Area 18 Advisory Board
Minutes for Meeting on February 12, 2025
Meeting held at Room 410B, Civic Center

Board Members Present: Gina Hagen, Carey LeVash, Jacqueline Garcia

1.    CALL TO ORDER
Meeting was called to order by Commissioner Hagen at 3:08 P.M.

2.    PUBLIC COMMENT
No public comment at this time.

3. APPROVE MINUTES FOR SPECIAL MEETING OF JUNE 24, 2024 

M/S: Levash/Hagen
AYES: ALL
ABSTAIN: Garcia
NAYS: N/A

4. UPDATE ON CURRENT CSA 18 AND PARK DEPARTMENT ACTIVITIES (INFORMATION ITEM)
Staff, board and guests introduced themselves.  Jim Chayka reviewed the ongoing operations and maintenance projects.

Upcoming projects anticipated include pruning Ivy. Pruning Carob Tree. Turf Leveling at Castro park. Adrian Rosal continues to see dumping.

There are a few sections of the DG at Castro that need to be cut out and patched to fix the drainage issues that still exist there.

Public Comment: 
No members of the public came forward.

Commissioner Comments: 
Commissioner Garcia noticed a protruding sprinkler head that is a trip hazard. Would like to see English ivy reduced at Pueblo park.  Suggested ceanothus. Would like to see the storm drains cleared more thoroughly on Adrian Rosal way. The street cleaners cannot access the streets, because cars aren’t moving or being towed. Would like to see a vacuum hose go around the cars that aren’t towed. North San Pedro is very attentively getting cleaned, but not around the apartments.

Commissioner Hagen had questions about the DG pathway at Castro, which was not able to fully compact due to weather issues.

Commissioner Garcia REALLY wants to see debris cleared off the NSP promenade, by chalet basque. There are storm drains in the actual plantings that have grates that are covered with debris and F&K needs to be told to maintain those. IN the planting area. We can pass this along. 
 

5. BUDGET UPDATE AND APPROVE FY 26 BUDGET (ACTION ITEM)
County Staff reviewed the budget revenue and expenditures for FY 2025. Expenses to date in this fiscal year total $154, 458.  The total revenues year to date are $131,234.91. The YTD fund balance is $322,093.52. There are $60,819K in the professional services line item that have not been encumbered. $55K is currently encumbered for FY 25, for F&K work, and portable toilet services.

For FY26 the budget was approved, with 30K allocated for prof spec services, Need to change this from 25K, which we originally proposed. 
•     Can go towards exploring and getting quotes for potentially repairing a stretch of the buckling path at Pueblo. Not planning on repairing that in FY26, but will research the caveat that any major changes to safety that might require earlier action. 
•    Would like us to explore costs associated with replacing resilient matting, and the substructure could be explored. 
•    Would like port-o-potty at Castro.
•    Would like to see some repairs in the fence at the tennis court. Could ask roads to put a grate cover over the storm drains. 

Public Comment:  
No members of the public came forward.  

Commissioner Comment: 
Commissioner Garcia has asked for a discussion about adding Port O Potties at Castro Park.   Would also like to see the Sycamores removed from along Pueblo Park path.

M/S:  Garcia/Levash
AYES: ALL
NAYS: NONE 

6. CREATION OF LONG TERM PLANNING, FUTURE COST ASSESSMENTS, AND CAPITAL IMPROVEMENT OPPORTUNITIES SUBCOMMITTEE (ACTION ITEM)
A subcommittee was appointed by Vice Chair Hagen, consisting of members Garcia and LeVash, specifically for the purpose of:
1)    Understanding long term costs anticipated with maintaining basic operations and maintenance
2)    Assessing the value, cost, and potential funding strategies for major capital improvement opportunities

Public Comment:  
No members of the public came forward.  

Commissioner Comments:  
Commissioner Hagan would like to work on capturing institutional knowledge related to past projects and plans.

7. ADVISORY BOARD MEMBER COMMENTS
Commissioner Hagen agreed with Commissioner Garcia about adding a toilet to Castro.  She also notes that the Pueblo Park playground was installed roughly 15 years ago, and was under the impression it would need replacement soon. She wonders where there are any funding opportunities for more accessible facilities.

Commissioner Levash suggested that we ask United Site Services to determine the best location for both privacy and accessibility to service the toilet. 

7. MOTION TO ADJOURN: 4:41 P.M.